image Become an Ohio Notary & Earn Your Traditional Notary Commission: Ohio Notary ServicesBecome an Ohio Notary & Earn Your Traditional Notary Commission: Ohio Notary Services

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Posted by: C Allen Nichols on Oct 27, 2020

We've been asked many times for a recommendation for a remote online notary platform. We're excited to announce that we are now able to make a recommendation that we believe will help Ohio's online notaries.

Ohio Notary Services, LLC (ONS) today announced its selection of SIGNiX as its exclusive remote online notarization (RON) partner. ONS is the Ohio Secretary of State’s sole authorized provider for RON education and testing to over 130,000 notaries in the State of Ohio.


Posted by: C Allen Nichols on Jun 2, 2020

Ohio Notary Services welcomes Ted Dahmus to our Blog! Ted is an Ohio Notary Public and is authorized as an Ohio Online Notary. Over the next few days Ted will share his experience selecting and using an online notary platform...this is his second post.

How the ID dual process verification works for remote online notary acts

Posted by: C Allen Nichols on May 6, 2020

Ohio notaries may not charge fees on a per-signature basis, but instead the fees should be calculated per...

Posted by: C Allen Nichols on Jan 5, 2021

If you are considering become an Ohio Remote Online Notary Public, here are some benefits you may not have considered...

Posted by: C Allen Nichols on Nov 17, 2020

We are often asked a question similar to "As an Ohio notary public, may I notarize a document for my son-in-law, who is in South Dakota?

Posted by: C Allen Nichols on Nov 16, 2020

Interested in learning how remote online notarization works? 

Posted by: C Allen Nichols on Jul 31, 2020

Online notarization became legal in Ohio in September of 2019. The ability to manage a document online simplifies the entire process if you need a notarized signature – especially during the COVID-19 pandemic.

Any document you may need notarized can now be notarized online, with the help of a certified online notary and the technology necessary to connect to them.

Background on Online Notarization

When the Notary Public Modernization Act (SB263) took effect on Sept. 20, 2019, the process to become a notary changed and online notarization was allowed for the first time. The notary commission application process moved from local court systems to the Ohio Secretary of State, and new, uniform testing requirements and standard fees went into effect.

Online notaries must be commissioned as a “traditional” Ohio Notary Public, take two hours of online notary education approved by the Ohio Secretary of State’s office and pass with a test score of 80 or better. Non-attorneys who want to become notaries also have to submit a criminal records check during this process.

You should also know that attorneys are not automatically traditional or online notaries. They also must complete training that is approved by the Ohio Secretary of State’s office, though they do not need to pass a test to be certified.

In response to the Notary Public Modernization Act, Ohio Notary Services was formed by a partnership between the Ohio State Bar Association and five metropolitan bar associations, including Akron, Cincinnati, Cleveland, Dayton and Toledo. Ohio Notary Services provides notary education and testing services for Ohio notaries public. Right now, using Ohio Notary Services is the only way to be certified as an online notary in Ohio. They can help you find an authorized online notary public if you email

How Online Notarization Works

As opposed to traveling to a bank or office of a “traditional” notary, all you need for online notarization is an authorized online notary and access to the platform they use to notarize documents. Any document that can be notarized by a traditional notary public can be notarized by a certified online notary, like a deed, a mortgage or another contract.

Each online notary can pick what platform they use for online notarizations. Your notary should be able to talk you through the specifics of how it will work for you, but in every case, you will need technology to upload your document and audio/video (a webcam) to connect to the online notary.

When an online notary notarizes your document, they will provide you with a video recording of the entire process to prevent any questions or concerns. You can keep a digital-only record of the notarization by using secure cloud-based record keeping technology.

Identity Proofing

Ohio’s requirements for “identity proofing,” meaning proving who you are before a notary public will notarize your document, are very detailed. Even on an online platform, you will need to be prepared to present the notary with proof of your identity that can be authenticated, like your driver’s license, passport or state identification card. You will also need to respond to questions for which only you should know the answer. These are multiple choice questions and could relate to things like past addresses or automobiles that have been registered in your name.


Posted by: C Allen Nichols on Jul 1, 2020

By Fredric L. Young, Green & Green Lawyers

Dayton Bar Association Co-Chair Judges Section on Notaries Public

(This article first appeared in the Dayton Bar Briefs Magazine in September 2019. Thanks to the Dayton Bar Association and Frederic L. Young for permission to repost!)

Notaries public are an important part of our legal system.  They play a critical role in depositions, presentation of affidavits, transfers of property, financial documentation, and the list goes on.  The processes for obtaining and monitoring commissions for notaries public in Ohio have been largely unchanged for decades, but those processes often differed county by county, until S.B. 263 (also identified as the Notary Public Modernization Act) was signed by Governor John Kasich on December 18, 2018. The commissioning process has been centralized, notaries public face more stringent reporting requirements, and a new concept, online notarization, is now permitted. 

Posted by: C Allen Nichols on Jun 8, 2020

The Ohio Supreme Court issued an order on June 8, 2020 addressing notarization requirements for certain Supreme Court forms during the current coronavirus pandemic.

Posted by: C Allen Nichols on Jun 4, 2020

Ohio Notary Services welcomes Ted Dahmus to our Blog! Ted is an Ohio Notary Public and is authorized as an Ohio Online Notary. This is the final post in a series from Ted where he shares his experience selecting and using an online notary platform.  Thank you, Ted!

Client Satisfaction with Remote Online Notary in Ohio

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