As part of the notarization process, a notary public will typically use either a seal or a stamp to verify a document's authenticity. While the terms "seal" and "stamp" are often used interchangeably, they aren't exactly the same. Let's explore the differences between a notary seal vs. a stamp, their respective uses and which one you should use for your notarization needs.
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Deciding Which Notary Seal to Use
Ohio notary seals and stamps are the tools of the trade for notaries public. They're used every time a document is notarized. A notary seal can be in one of two forms: a notary embossing seal or a notary stamp. In the state of Ohio, notary stamps and embossed seals are both acceptable formats for notarizing a document.
What Is Notary Seal?
Traditional notary seals that emboss the document are the conventional form of notarization. To use a notary embossing seal, the notary places the paper between the top and bottom of the device and squeezes it shut. This technique impresses the information onto the paper in raised lettering. Embossing gives the article an official look and is more difficult to forge than a rubber stamp. For these reasons, many notaries prefer notary seals that leave an impression on the paper.
What Is a Notary Stamp?
Notary stamps are rubber stamps that are inked and pressed upon the document. While they don't have the same caché as notary seals embossed on the paper, they do have one main advantage: they can be photocopied. Notary embossed seals don't show up on copied documents.
Information on Ohio Notary Stamps & Seals
All Ohio notary seals/stamps have the same information. What does a notary stamp look like? Whether it's embossed or stamped onto the document, notary stamps and seals contain:[1]
- Circle surrounding the coat of arms of the state and words to the effect of "Notary Public" or "Notarial Seal"
- Notary's full name*
- The words "State of Ohio"
- The expiration date of the Ohio notary public's commission
*Instead of appearing on the seal, the notary public's name can be typewritten, stamped or printed legibly in block letters near the notary's signature on each document they sign.
Using Your Notary Stamp
Ensure your document is on a flat, firm surface. Position your stamp over the appropriate spot on the paper. Make sure it's straight. Holding the stamp with your fingers and thumb, press down and release quickly. The image should be clear and show the entire seal. Do not use on onion skin or mylar surfaces.
Which Type of Notary Seal's Right for You?
In Ohio, notary stamps and seals are interchangeable. From a legal perspective, it doesn't matter whether you emboss or ink your notarization. It often comes down to the notary public's personal preference. Some notaries may choose to cover all the bases by applying both types of notary seals to a document. A document that's been embossed and inked is more difficult to forge and easier to photocopy.
There is a third option that we still need to discuss. If you decide to become a Remote Online Notary (RON), your notarizations will be performed electronically using a digital notary stamp and special software. Much like a traditional notary stamp and seal, a digital notary stamp verifies that a RON transaction has been performed according to state requirements. Digital seals provide added security for notarized documents because they use complex algorithms to ensure the document's authenticity, the identity of the signer and the information's validity. RONs may not need to purchase a notary seal or stamp but may still decide to get one in case they ever need to perform a notarial act in person. It's always wise to be prepared.
Becoming a Notary Public in Ohio
Before you can acquire Ohio notary stamps and seals and begin notarizing documents, you must take a course and pass the exam to become a licensed notary public. This video will explain the steps you need to take on your way to becoming an Ohio notary public.
Where to Purchase Notary Stamps and Seals
So, you're a commissioned Ohio Notary Public, and you're wondering, "Where can I get a notary stamp?" Ohio Notary Services' online store has the notary stamps, seals and other items that notaries need to perform their job. Whether you prefer to emboss your information, stamp it on the document or perhaps do both, you can purchase your notary seals at Ohio Notary Services.
Ohio Notary Services' Online Classes
Becoming an Ohio notary has never been so easy with Ohio Notary Services' online classes. Once you pass your course and the State of Ohio exam, you file your application with the Ohio Secretary of State. Then you can purchase your notary seal, stamp and other supplies and begin to enjoy a rewarding career as an Ohio notary public. We can also help you become a remote online notary or renew an existing commission. Start – or continue – your journey today!
Ohio Notary Services has partnered with the Toledo, Ohio State, Dayton, Cleveland, Cincinnati and Akron bar associations, founded in 2019. Our partnership encompasses over 120 years of experience in notary public instruction and testing. Ohio Notary Services is the ONLY resource in Ohio certified to offer education and testing for the new designation of "Online Notary Public."
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